Presenter Guidelines

ORAL PRESENTERS

Onsite at the Conference
Speakers will need to register at the registration desk when they first arrive at the conference to collect their name badge and other related materials. At the registration desk, there will be a laptop labelled “Presenter Preparation Computer” where you must upload your slides at least 2 hours prior to the scheduled presentation. If you have any queries regarding the program or your presentation during the conference, please visit the registration desk at the conference site.
Session Details
The program is subject to change so please ensure you check any changes with the registration desk at the conference site.
Each oral presentation will run for 10 minutes (8 minutes to present and 2 minutes for Q&A). Some orals (invited speakers) will run longer (i.e. 20 minutes). If you have a longer presentation time you will be contacted individually. Please check the conference program to confirm your session time. In the interests of fairness, please ensure that you keep to your allotted time frame. The session chair, will have a time keeper to time your presentation and provide you with a warning 2 minutes before your time expires. It is extremely important that you run to time. Running overtime is disrespectful to other speakers and highly disruptive to delegates.
Your Oral Presentation
Please arrive at your session room at least 20 minutes before your session begins. Session chairs will need time to meet you and ensure their planned introduction for you is correct. They also need to explain how the session will be run and to show you where to sit.
Please note that the official conference language is English. All presentations must be made in English.
Your Powerpoint Presentation
Presentations should be supplied via a CD or USB Memory device. Our presentation system uses Microsoft Office on a Windows operating System. For those speakers who use an Apple computer, we ask that you have your presentation converted to the Windows equivalent. If this is not possible, then you will be required to supply your own laptop and VGA connection dongle, which we will have connected to the projectors for your presentation

 

POSTER PRESENTERS

Onsite at the Conference
Speakers will need to register at the registration desk when they first arrive at the conference to collect their name badge and other related materials. From there you will be directed to the Poster Display Area. A list of posters and allocated numbers will be available within the program for viewing upon your arrival. Please ensure that your poster is displayed on the correct poster board (each labelled with the assigned Poster ID). Do not place your poster in an alternate location.

 

Session Details
The program is subject to change so please ensure you check any changes with the registration desk at the conference site.
In order to set-up your poster, it will be necessary to collect your badge first so you are able to gain access to the poster area. Poster mounting time is from 8 am and poster removal time will be updated on the conference day. Any posters remaining at the end of the conference will be discarded.
Your Poster Presentation
In addition to displaying a hard copy poster (A0 sized) in the designated area, each poster presenter will be allocated 3 minutes to present the introduction and the main highlights of the poster. Authors are requested to be present next to their poster during the poster reception on Saturday 6 pm. The posters can also be viewed during the lunch breaks.
Please note that the official conference language is English. All presentations must be made in English.

 

Your Poster Preparation
The poster should be a visual presentation of your submitted abstract.
Posters should meet the following criteria:
TITLE: The title should reflect the content of your poster and match your abstract submission.
CONTACT INFORMATION: Name, organisation, e-mail address of the corresponding author and the affiliations of all co-authors should appear on the poster.
SIZE: The dimensions of the posters should be A0 size 0.841 m wide by 1.189 m high (portrait orientation). A small amount of thumb tacks for mounting your poster will be available in the poster area however we suggest that you bring your own thumb tacks/velcro to support your poster.
LETTERING: The poster should be easily readable at a distance of two metres. Use UPPER and lower case for general content as the use of all-capital text is difficult to read. Avoid using mixtures of type/font styles.

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